5 Dec 2008 (Friday)
As usual I proceed with the checking. During lunch, my supervisor told me there was a closing date to send invoices to account because they want to make closing for the 2008 budget. The closing date was on 11th December. My supervisor advise me to settle the invoices which consist big amount first then only I can focus with the rest invoices. So, I try my best to complete checking as instructed.
~end for 4th week~
4 Dec 2008 (Thursday)
As for continuation, I proceed with the checking. During the checking process, HOD has passed me the stags of invoices that have been approved by her. So, by not wasting time, I allocate the invoices to OC, E2 and AA. Then I did record the invoice details. Before the Invoices will be sent up, I need to photocopy a few invoices which are related to partial payment, maintenance and rental such as MSM Premier, Fuji Xerox, Adapt System, MKH, Ramaicorp and so forth. After I have done key in and photocopy, I print out the spreadsheet according to entity. For invoices which are belongs to OC I will pass to Ms Amy, for E2 I will pass to Ms Shee Pei, for AA I will pass to Ms Eliza. If there is mistake or inquiry regarding the recorded invoices, they will contact me by email or telephone call. Three of them are working in the Accounts Department.
3 Dec 2008 (Wednesday)
Before start doing the job, Ms Mei Yee has briefly explain to me about the Core Values Behavioral Descriptions in OCBC. The purpose was to give me exposures of what OCBC already practiced in their organization. They emphasizes on the important of the networking in the whole department in OCBC. The Core Values are listed below:
1) People
2) Teamwork
3) Customers
4) Integrity
5) Prudent Risk Taking
6) Effectiveness
2 Dec 2008 (Tuesday)
One of my colleagues who is from payment side was the presenter for the morning briefing. Before the morning briefing session, my supervisor promise to give a few stag of invoices which was been KIV by Ms Wati. After the morning briefing, I roughly check the invoices, then I noticed that there was some of problematic invoices was received on February, July and September. The invoices was received a few months ago. However, I try to solve the problem occurred on the document. In order to solve the problematic invoices, I try to call person in charge for the order, but he told me that he was no longer in the organization. That was one of the problems hit me during the settlement of the invoices. Then I quickly asked my supervisor. She said never mind and she will investigate who is the present requestor or person in charge for the items ordered. After that, she asked me to proceed checking the other invoices.
1 Dec 2008 (Monday)
The month of December has just began. Ms Wati was away for her maternity leave for two months. All the documents which are related to the payment has been passed to Ms Mei Yee, Mr Rahaman and me. In that cases, I need to take over Ms Wati job during her leave. Before she left for her leave, she has though me how to face in some different kind of document for payment that we received from the vendors and which spreadsheet in the folder should I refer to. However, she unable to teach hundred percent because insufficient time due to her maternity. Although I am not fully learn, I can refer to my supervisor, Ms Mei Yee if I have some difficulties in the way of completing the payment process.
As usual I proceed with the checking. During lunch, my supervisor told me there was a closing date to send invoices to account because they want to make closing for the 2008 budget. The closing date was on 11th December. My supervisor advise me to settle the invoices which consist big amount first then only I can focus with the rest invoices. So, I try my best to complete checking as instructed.
~end for 4th week~
4 Dec 2008 (Thursday)
As for continuation, I proceed with the checking. During the checking process, HOD has passed me the stags of invoices that have been approved by her. So, by not wasting time, I allocate the invoices to OC, E2 and AA. Then I did record the invoice details. Before the Invoices will be sent up, I need to photocopy a few invoices which are related to partial payment, maintenance and rental such as MSM Premier, Fuji Xerox, Adapt System, MKH, Ramaicorp and so forth. After I have done key in and photocopy, I print out the spreadsheet according to entity. For invoices which are belongs to OC I will pass to Ms Amy, for E2 I will pass to Ms Shee Pei, for AA I will pass to Ms Eliza. If there is mistake or inquiry regarding the recorded invoices, they will contact me by email or telephone call. Three of them are working in the Accounts Department.
3 Dec 2008 (Wednesday)
Before start doing the job, Ms Mei Yee has briefly explain to me about the Core Values Behavioral Descriptions in OCBC. The purpose was to give me exposures of what OCBC already practiced in their organization. They emphasizes on the important of the networking in the whole department in OCBC. The Core Values are listed below:
1) People
2) Teamwork
3) Customers
4) Integrity
5) Prudent Risk Taking
6) Effectiveness
2 Dec 2008 (Tuesday)
One of my colleagues who is from payment side was the presenter for the morning briefing. Before the morning briefing session, my supervisor promise to give a few stag of invoices which was been KIV by Ms Wati. After the morning briefing, I roughly check the invoices, then I noticed that there was some of problematic invoices was received on February, July and September. The invoices was received a few months ago. However, I try to solve the problem occurred on the document. In order to solve the problematic invoices, I try to call person in charge for the order, but he told me that he was no longer in the organization. That was one of the problems hit me during the settlement of the invoices. Then I quickly asked my supervisor. She said never mind and she will investigate who is the present requestor or person in charge for the items ordered. After that, she asked me to proceed checking the other invoices.
1 Dec 2008 (Monday)
The month of December has just began. Ms Wati was away for her maternity leave for two months. All the documents which are related to the payment has been passed to Ms Mei Yee, Mr Rahaman and me. In that cases, I need to take over Ms Wati job during her leave. Before she left for her leave, she has though me how to face in some different kind of document for payment that we received from the vendors and which spreadsheet in the folder should I refer to. However, she unable to teach hundred percent because insufficient time due to her maternity. Although I am not fully learn, I can refer to my supervisor, Ms Mei Yee if I have some difficulties in the way of completing the payment process.
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