2nd week

21 Nov 2008 (Friday)

On Friday morning, Ms Wati has thought me how to key in the partial payment for the vendors using the spreadsheet. Usually the partial payment is made for the IT vendors such as Datacraft, Adapt System, MKH and so forth. It is because the amount is quite big. Basically the procurement side will deal with the vendor to make 50% of the real amount for the payment and will do several times of payment until the payment is paid. Therefore, the payment side have created the "IT tracking of payment" spreadsheet in order to keep track and as the reference for them. Besides that, the spreadsheet is used to attach together with the invoice to ensure that HOD is clear about the amount of payment and also the same goes for accounts. I need to key in the below details :

1) Name of the Vendor
2) PO Number
3) Invoice Number
4) Invoice date
5) Total amount
6) Amount of the invoice
7) Balance outstanding

~end for 2nd week~

20 Nov 2008 (Thursday)

After 2 days working for two person job with the assistance from my supervisor, En Rahaman and Ms Wati work as usual. I have acknowledge En Rahaman and we have small discussion regarding the additional data in the invoice spreadsheet 2008. He has updated the spreadsheet after the discussion is done.

19 Nov 2008 (Wednesday)

Usually, when the invoice come in, En Rahaman will record in the "Invoice Spreadsheet" and indicate the invoice reference number. I took over En Rahaman works for 3 days. Basically, the invoice received will be recorded according to the month of the invoice received by the department. Then, I will put the reference number on the top right of the invoice. The details that should be recorded in the spreadsheet are :

1) Invoice reference number
2) Invoice received date
3) Name of vendor
4) Invoice number
5) Invoice date
6) PO number
7) Amount
8) Status

18 Nov 2008 (Tuesday)

For the morning briefing, it is Ms Ling turned. She is the Assistant Vice President for the Procurement side. She did speaking about the story How to Work Effectively.

Time by time, day by day, the workload are keep on increasing. As usual my duty is on the payment transaction process. Unfortunately during my second week, two of my colleagues are on leave. Mr Rahaman is taking leave for 3 days same as Ms Wati. So, by hook or by crook I need to settle checking, send the invoices to HOD for approval and key in the invoices details before it will be sent up to the accounts. Even though it seems like burden but I take it as a challenge, without challenge we cannot test and realize the level of our ability in doing some task.

17 Nov 2008 (Monday)

On this day I'm on leaved to attend for Convocation Rehearsal at UiTM Shah Alam. My leave application was approved by the HOD on 14th Nov 2008.